For apartment communities and property teams

Physical key tracker and key tracking software for property management.

Know who has every unit, building, amenity, vendor, and after-hours key. KeyAudit Pro turns QR label scans into a timestamped custody record with holder, reason, due time, and audit history — without replacing your existing key cabinet.

View pricing Start free trial

The property key problem

Keys move between leasing, maintenance, vendors, tenants, and after-hours contacts.
Missing keys create rekey costs, security exposure, and resident trust issues.
Spreadsheets and paper logs do not show who has the key right now.
Regional managers cannot see custody conditions across their portfolio.

The audit layer for your existing cabinet

Attach QR labels to the keys and tags you already use.
Scan to check out or return a key and record the holder, reason, and due time.
See overdue keys first on the dashboard and review a complete audit history.
Invite property managers and regional managers with properties already assigned.

Built around the leasing office workflow.

Unit and building keys

Search by unit, building, tenant, tag, or label. Keep the physical key map searchable.

Vendor and maintenance custody

Record who took the key, why, and when it should return.

After-hours handoffs

Replace group-chat memory with a timestamped custody trail.

Overdue alerts

Surface keys that are past due before they become missing.

Multi-property visibility

Assign properties by role and let regional managers see their teams.

Audit history

A chronological record for incident review and policy enforcement.

How it works

Add keys

Create your unit and building key map, or bulk add a block.

Label

Print QR labels and attach them to existing tags or pegs.

Scan

Record the holder, reason, and expected return time.

Review

See overdue keys and audit history without chasing people.

Property key tracking FAQ

How do property managers track physical keys?

KeyAudit Pro attaches QR labels to existing keys and records each checkout or return with the holder, reason, due time, property, and audit timestamp.

Can it track keys across multiple apartment properties?

Yes. The app supports multiple properties, role assignments, regional manager visibility, and team invites with the correct properties pre-connected.

Does KeyAudit Pro require a cloud database?

No. The core key tracking and custody workflow is local-first. Encrypted cloud backup and team visibility are optional connected features.

Start with one property

Prove the key audit trail in 14 days.

Start with 50 units, label the highest-friction keys, and review the custody trail with your manager.

Start free trial See apartment pricing